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Wednesday 22 November 2017
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North Wales Police: IOM Roles and Responsibilities

KR/P/3/1.0
Author: North Wales Police

Police Roles and Responsibilities

Police Officers within the Integrated Offender Management Unit (IOMU) will have primary responsibility for collating and disseminating information/intelligence, encouraging offender compliance and considering enforcement tactical options for IOM cohort offenders, as appropriate to their risk status IOM Police Officers will be central to the development of current and accurate intelligence relating to the areas priority offenders. In line with the National Intelligence Model (N.I.M) information shared will inform and lead  tactical and strategic decision making that will enable police resources to be targeted effectively IOM Police Officers will work alongside Offender Managers and other partnership staff in order to support the delivery of Sentence/Action Plan objectives. In order to effectively manage the IOM Cohort, officers will be required to facilitate an offender’s access to ‘Pathways’ support services. It is important that support and enforcement are not considered as mutually exclusive, thus both should be pursued wherever appropriate.

 

 

Police Sergeant – IOM Supervisor

Operational management of IOM and day to day supervision of staff within the unit Supporting the assessment of intelligence/information in relation to the IOM cohort Identification of emerging and future offenders for selection onto the IOM cohort Allocation of Police resources to support the work of the unit Regular liaison with Probation and DIP operational managers to ensure the unit is managed efficiently.

 

Respond to police requirements for offender information and monitoring Attend all relevant local and regional partnership meetings to represent the unit Shared responsibility for preparing and submitting IOMU reports on a regular basis to strategic leads and relevant partnership groups Work with other agencies to develop and deliver strategies to reduce the offender’s criminality and reduce re-offending.

 

Ensure that all prolific offenders have necessary access and support to interventions, in particular rapid access to Health, DIP interventions, etc To co-ordinate the multi-agency support for released prisoners to ensure they are provided with every possible intervention to prevent re-offending Work with partners to develop and promote the operational effectiveness of the unit Work with the National Probation Service to suggest suitable licence conditions for offenders due for release. Also to monitor the behaviour of individuals currently on licence or subject to any order. 

 
Ensure that prolific offenders who do not co-operate with the scheme and remain criminally active are targeted for arrest at the earliest opportunity Liaise with neighbouring Divisions/Forces to ensure efficient transfer of re-locating prolific offenders.

 

 

Police Officer

Contribute to the identification, selection and de-selection of IOM managed offenders Ensure Police Intelligence Systems including: RMS, PNC, J Track and PINS are maintained with accurate and up to date information (PPO/IOM Markers)

 

Ensure details of all police contacts with IOM Cohort offenders are recorded on the appropriate agency record management system (CRAMs/RMS)

 

Motivate cohort individuals and promote compliance with their appointments and orders

 

Participate in the Tasking and Coordinating process (including preparation and research for daily IOM briefings)

 

Consider Enforcement Tactical Options for IOM Cohort offenders, as appropriate to their risk status

 

Act as Arresting Officer where deemed appropriate (will not normally act as investigating officer)

 

Support districts in pro-actively gathering intelligence regarding Red/Amber Alert cohort offenders

 

Ensure Local Intelligence Officers, Neighbourhood Police Team (NPT), CID and other specialist police teams, for which they have geographical responsibility, are aware of the areas IOM Cohort offenders habitually resident  and/or offending in the area

 

Monitor and support investigations relating to IOM managed offenders to ensure they are dealt with appropriately (PPOs are dealt with in accordance with the Premium Service Protocol)

 

Advise and assist in the application of the TIC Process where deemed appropriate

 

Conduct address checks in order to support the appropriate application of bail and post custodial licence conditions

 

Conduct ‘Compliance Visits’ to offenders that have failed to adhere to any mandatory supervision requirements as directed by the Offender Manager (also include failure to adhere to any Bail requirements)

 

Conduct planned and unplanned joint agency home visits

 

Conduct prison visits and arrange prison release ‘Gate Pick Ups’ where appropriate

Attend Multi Agency Prolific and Other Priority Offender Meetings (MAPPOM)

 

Targeting and warning letters

 

Monitoring offenders on licence or with bail conditions who breach those conditions to ensure a swift return to court or prison

 

In the absence of the unit Sergeant, represent IOMU at relevant Community Safety Partnership tasking groups

 

 

Intelligence/Admin Officer

Routine check of custody list for cohort individuals

 

Thorough search of police intelligence databases

 

Co-ordination of intelligence to / from partner agencies

 

Co-ordination of intelligence for cross border cohort individuals

 

Review of Prison releases and provision of risk assessment

 

Monitoring of breaches/compliance

 

Assist with ‘tasking’ of actions to Probation OM’s, NPT, etc -Monitor tasking replies

 

Assist with offender reports i.e., catch and convict, action plans, etc

 

Build on intelligence obtained – research

 

Assess the effectiveness of intervention / enforcement

 

Review the RAAG status of cohort individuals – highlighting significant changes

 

Attendance at IOM meetings

 

Provision of a weekly briefing sheet

 

Linking the work of IOM to wider crime reduction initiatives

 

SPOC for officers needing to connect with partner agencies

 

Collate, distribute and record intelligence/information (e.g. Licence conditions, court results, Risk status)

 

Ensure all forensic identifications involving IOM cohort are brought to IOM Supervisor’s attention

 

Ensure circulation of wanted PPOs/Bulletins

 

Arrange for bail and curfew checks within local tasking process

 

 

DIP Worker

To assist with requests from partners for offender drug and alcohol assessments in the community, courts or prison * In prison assessments would be completed by CARATs. Alcohol assessments would generally only be completed as a part of a holistic substance use assessment for IOM participants belied to be specified class ‘A’ drug users.

 

To motivate clients to engage with appropriate substance misuse services

 

To motivate clients who are failing to comply with statutory drug treatment orders

 

To re-engage with specialist treatment services

 

To facilitate support for clients within any of the reducing re-offending pathways

 

To support co-located partners in terms of offender compliance and intensive supervision work

 

To promote the IOM unit and raise awareness of specialist substance misuse services in the area

 

Provide a liaison between substance misuse services and the IOMU in terms of information sharing

 

Contribute to the identification, selection and de selection of IOM managed offenders


To work closely with other members of the IOMU to ensure efficient and effective referrals and appointments are made for the IOM cohort

 

 

Senior Probation Officer – Operations Manager

Ensure the operational management of the IOM team is linked to best practice and good service delivery

 

Undertake supervision of staff within the IOM unit

 

Ensure health and safety procedures are implemented in the co-located team

 

Support risk assessment and management processes, including the endorsement of OASys: recalls and MAPPA referrals on IOM offenders

 

Participate in the identification; selection and de-selection process of the IOM cohort

 

Allocate cases to support the work of IOMU and wider Offender Management principles


Regular liaison with key operational managers to ensure the unit is managed efficiently and address any issues accordingly

 

Attend all relevant local partnership meetings to represent the IOM team

 

Act as a role model for diversity; Welsh language and champion IOM

 

Share responsibility for preparing and submitting performance to strategic leads and relevant partnership groups

 

Work with other agencies to develop and deliver strategies to reduce re-offending through Community Safety Partnerships and other stakeholders

 

Liaise with internal and external providers to maximise the interface with offender management and promote the effective delivery of services to support the re-offending agenda in the local delivery unit

 

Promote principles of service user engagement

 

Undertake performance management tasks to demonstrate the effectiveness of IOM

 

Work with partners to develop and promote the operational effectiveness of IOM highlighting success stories through the communication strategy

 

Contribute to the ongoing development of IOM where appropriate including Regional; National and European projects

 

Manage and communicate information line with information sharing protocols

 

Continue to develop personal learning to enhance professional practice

 

 

Offender Managers: Probation Officers – (Tier 4-3 cases)

Contribute to the identification, selection and de-selection of IOM managed offenders (Tier 4-3)

 

Ensure all events and contacts of individual IOM offenders are recorded on the appropriate agency record management systems (CRAMs/OASys and RMS)

 

Undertake OASys assessments and risk management plans in accordance with National Standards and Probation Trust guidance

 
Manage and supervise court orders and licences

 

Complete reports, including breach; court reviews and Standard Delivery Reports as appropriate

 

Manage high risk of harm/high risk of re-conviction cases within IOM cohort

 

Maintain National Standard contact for managed offenders, including home visits in accordance with home visits policy

 

Communicate with designated IOM colleagues involved in the Tasking and Coordinating process (including preparation and research for daily IOMU briefings)

 

Manage and co-ordinate orders with specific requirements, such as DRR’s to support service user engagement

 

Attend team meetings and supervision

 

Manage and communicate information in line with information sharing protocols

 

Undertake home visits with other agencies to support compliance and supervision plus assess appropriate application of bail: HDC and custodial licence conditions

 

Initiate and oversee recalls and breaches on statutory offenders

 

Complete prison visits to prepare SDRs and other risk assessments to aid sentence planning and resettlement plans

 

Main link to court duty officer in relation to magistrates and crown court proceedings
 
Maintain communication channels within the IOM team and partnerships to secure service delivery for IOM cases

 

Liaise with PPU/ DV MARAC and Social Services in relation to safeguarding issues

 

Link to mainstream services, such as Career Wales and Local Authority to secure pathway provision for individual offenders

 

Attend Multi-Agency Prolific and Other Priority Offender Meetings (MAPPOM); case conferences and MAPPA meeting where appropriate

 

Attend training to develop professional skills and knowledge

 

Undertake Court duty when requested

 

 

Offender managers: Probation Officers – (PSO on appropriate Tier 3-1 cases)

Contribute to the identification and selection/de-selection of IOM offenders

 

Ensure all events and contacts of individual IOM offenders are recorded on the appropriate agency record management system (CRAMS/RMS)

 

Undertake OASys assessments and risk management plans in accordance with National Standards and Probation Trust guidance on appropriate

 

Manage and supervise court orders and licences

 

Complete reports, including breach and court reviews as directed

 

Manage medium risk of harm/reconviction cases within IOM cohort

 

Maintain National Standard contact for managed offenders, including home visits in accordance with home visits policy

 

Communicate with designated IOM colleagues involved in the Tasking and Coordinating process (including preparation and research for daily IOMU briefings)

 

Manage and co-ordinate orders with specific requirements, such as medium to low DRR’s to support offender engagement

 

Undertake home visits with other agencies to support compliance and supervision plus assess appropriate application of bail: HDC and custodial licence conditions

 

Initiate and oversees breaches on statutory offenders

 

Contribute to sentence planning and re-settlement plans where appropriate on allocated cases

 

Attends team meetings and supervision

 

Main link to court duty officer in relation to magistrates and crown court proceedings


Maintain communication channels within IOM team and partnerships to secure service delivery for IOM cases

 

Link to mainstream services such as career Wales and local authority to secure pathway provision for individual offenders

 

Manage and communicate information in line with information sharing protocols


Attend training to develop professional skills and knowledge

 

Undertake Court duty when requested

 

 

Probation Case Administrator

Ensure all members of IOMU are set up with access to case records

 

Manage open and termination of case records

 

Distribute Sentence Plan to all members, highlighting individual responsibilities within IOM team

 

Monitor changing IOM offender’s membership and adjust access to record

 

Initiate and produce relevant case documentation for enforcement purposes

 

Maintains administration support to Probation Officers/Probation Service Officers

 

Liaison role with other members of IOM and Offender Management Team

 

Input and monitors performance data for OM to support performance management of the team

 

Complete paperwork at allocation stage in relation to court requirements such as programme referral

 

Ensure that IOM register and other registrations are in place in CRAMS

 

Complete the initial pages on OASys for assessment purposes

 

Prompts OM to undertake OASys in accordance with National Standards

 

Act as a link between IOM and wider agencies and disseminate information as appropriate to case administration role

 

Administer enforcement proceedings and track progress on both court orders and licences

 

Arrange video link and prison visits for OM where appropriate

 

Manage and communicate information line with information sharing protocols

 

Attend team meetings and supervision

 

Undertake reception duties in co-located team if appropriate